Examinations: General Requirements

Policy 540.20

Policy Statement

General Requirements Applicable to All Examinations
  1. Students are expected to arrive at examinations 15 minutes before the scheduled start time and ready to begin the examination five minutes before the scheduled start time.
  2. Students who arrive late for an examination will not be allowed to enter without permission of the Course/Clerkship Director or Level Director. The time it takes to secure that permission will be subtracted from the total exam time. Failure to arrive on time may result in a grade of zero for the exam.
  3. A student who is unable to take an examination at the scheduled time because of serious illness or family emergency must notify the Associate/Assistant Dean for Students or their designated staff member in the Office of Medical Student Education in accordance with Policy 540.24 Examination Delays.
  4. No food or beverages other than one drink in a covered container may be brought into the examination room. No personal items such as backpacks, book bags, briefcases, purses, etc. may be brought into the examination room or stored in the entry foyer or hallways. No cell phones, pagers, watches of any kind, or other electronic devices may be brought into the examination room. Students who require emergency contact availability for reasons of childcare or other special circumstances may leave pagers or cell phones with staff in the Office of Medical Student Education.
  5. Appropriate exam materials will be provided.  Students must return these items at the end of the examination. Students may not write on supplemental examination material provided until the examination has begun.
  6. During an examination students may leave the room only to use the restroom, for reasons of ill health, or for some other identified emergency. Students must exit and re-enter the room quietly. Students who leave the room during an examination may not communicate with other students and may not consult reference sources of any kind. Students who leave the room during an exam to use the restroom must go to the nearest restroom and no other locations (for example, students may not go to their lockers, the cafeteria, the library, etc.). Violation result in an examination grade of zero.
  7. Students who finish an examination early and wish to leave and not return may do so until 10 minutes remain in the scheduled examination time. Students who finish within 10 minutes of the scheduled end must remain until released by the proctors.
  8. Students who have finished the examination are not permitted to communicate information about the examination with any student who has not completed it.
  9. Students must finish an exam at the time designated by the electronic timer; in the event that extra time has been allowed by the proctor, they must finish at the time indicated by the faculty or proctor. Failure to finish the exam at the designated time will result in a grade of zero for that exam.
  10. Students must turn in all examination materials to the proctor when they finish the examination.
  11. Additional rules for online examinations:
    1. Students must have their laptop computers, accessories and network connection cables to the examination.
    2. Students must use a wired connection to take the examination.
    3. A privacy screen will be supplied to each student. This screen must remain in place on the laptop screen throughout the examination. It must be returned at the end of the examination.
    4. Attempting to access external information sources during on-line examinations is forbidden.
    5. Students must report any computer problems or malfunctions to the proctor.
    6. Students who need to leave the examination room during the examination must lock their computers by using the "control, alt, delete" function.
    7. Upon completion of the examination, students must submit it and turn off their computers. Students may not use their computers for any other purpose. Failure to comply with this requirement will result in a grade of zero for that exam.
  12. Course directors may create additional assessment tools that require adherence to additional rules.
Clinical Skills Examinations
  1. Students must report at the assigned time and may not exchange assigned days or times with another student without permission of the Director of Clinical Skills Education.
  2. Students may not bring any study materials into the Clinical Skills Laboratory prior to the CSE.
  3. Students may not begin to write any reminders or notes until the signal is given to begin.
  4. Students may not discuss the content of clinical skills assessment cases or tasks with other students.
  5. Students must exhibit professional behavior during the entire Clinical Skills Examination, including both the assessment sessions and the breaks and transitions between assessment sessions.

Applicability of the Policy

All Medical Students

Related Larner College of Medicine Policies

Related University of Vermont Policies

Related Liaison Committee on Medical Education (LCME) Standard(s)

Not Applicable


  • 5/20/2014 Policy Adopted/Affirmed [Medical Curriculum Committee]
  • 11/17/2014 Policy Revised [Medical Curriculum Committee]
  • 12/8/2015 Policy Revised [Medical Curriculum Committee]
  • 6/19/2018 Policy Revised [Medical Curriculum Committee]
  • 8/20/2019 Gender Neutral Language Edit [Medical Curriculum Committee]
  • 12/17/2019 Policy Revised [Medical Curriculum Committee]
  • 2/16/2021 Policy Edited [Medical Curriculum Committee]

Policy Oversight

Director of Foundations and Pre-Clinical Assessment/Senior Associate Dean for Medical Education

Previous | Next