Examination Delays


Policy 540.24


Policy Statement


Rules:

  1. Requests for exam delays must be communicated to the Associate/Assistant Dean for Students (or designee) before the exam per the procedure outlined below. Permission to delay an exam generally will be given only in the case of illness, significant illness in a family member, and death of a family member. Permission for a delay may also be given when the examination conflicts with a major holiday for the religion that the student practices.
  2. A student who misses an examination without approval will be assigned a score of zero which results in an exam grade of Fail.
  3. The student’s transcript will reflect a grade of incomplete until all course requirements have been fulfilled.
  4. No exams are given earlier than the scheduled times.. A student who has delayed a clerkship exam shall remediate that exam during designated days/times.

Policy Elaboration


Examination Delay Procedure:

  1. Before the exam is given, a student can request an exam delay. To initiate the exam delay process, the student must upload the LCOM Exam Delay Request and Decision Form to their OASIS “Exam Delay Requests” academic history tab, which will notify the Associate/Assistant Dean for students of the need for a delay.
  2. The Associate/Assistant Dean for Students (or designee) will then upload the completed form approving or denying the delay and advising the student about the examination and grading policies.
  3. Upon receiving the decision, the Office of Medical Student Education Course Coordinator will notify the Course Director and any other necessary course personnel of the approved exam delay.
  4. The Office of Medical Student Education Course Coordinator will contact the student, proctor, course director, College of Medicine Education Tools (COMET), and College of Medicine Technology Services (COMTS) as needed to reschedule the examination.
  5. Delayed exams will not be scheduled during other course activities and will be scheduled within the normal workday (8:00 a.m.- 4:30 p.m., M - F), when the University is open (UVM Administrative Closures). The expectation is that delayed exams within a course will be scheduled prior to the next exam. Students may not accumulate multiple exam delays within a course, other than when exams are scheduled within 24 hours of each other. If multiple delays are necessary, the student may need to withdraw from the course.

Reminder: In accordance with Policy 310.00 Support for Disabilities, a Larner College of Medicine student may contact the UVM Student Accessibility Services Office  at any time to initiate the process of requesting reasonable accommodations.

Applicability of the Policy


All Medical Students

Related Larner College of Medicine Policies


Related University of Vermont Policies


Related Liaison Committee on Medical Education (LCME) Standard(s)


Not Applicable

History


  • 5/20/2014 Policy Adopted/Affirmed [Medical Curriculum Committee]
  • 8/17/2015 Policy Revised [Medical Curriculum Committee]
  • 12/8/2015 Policy Revised [Medical Curriculum Committee]
  • 5/24/2016 Policy Revised [Medical Curriculum Committee]
  • 12/20/2016 Policy Revised [Medical Curriculum Committee]
  • 3/21/2017 Policy Revised [Medical Curriculum Committee]
  • 6/20/2017 Policy Revised [Medical Curriculum Committee]
  • 6/19/2018 Policy Revised [Medical Curriculum Committee]
  • 12/18/2018 Policy Revised [Medical Curriculum Committee]
  • 6/18/2019 Policy Revised [Medical Curriculum Committee]
  • 1/21/2020 Reformatted [Medical Curriculum Committee]
  • 10/20/2020 Policy Revised [Medical Curriculum Committee]

Policy Oversight


Associate/Assistant Dean for Students

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