Examination Delays

Policy 540.24

Policy Statement

  1. Requests for exam delays must be communicated by the student before the exam per the procedure outlined below. Requests will only be approved in extenuating circumstances, such as personal illness, significant illness in a family member, or death of a family member. Academic concerns alone are not considered a reasonable request for an exam delay. Requests may also be granted when the examination conflicts with a major day of religious observance communicated to the Associate/Assistant Dean for Students in advance of the day of the examination.
  2. A student who misses an examination without prior approval will be assigned a score of zero which results in an exam grade of fail.
  3. An approved exam delay results in a grade of Incomplete on a student’s transcript until the exam has been taken and passed.
  4. A student who has delayed a clerkship exam shall remediate that exam during designated days/times.
  5. A student who has been approved to delay an exam must get approval to further delay that exam, by requesting a new exam delay.
  6. At all levels of the curriculum, students are limited to one exam delay at a time within a course or across clerkships. The delayed exam must be taken and passed before a request for a subsequent exam delay will be approved.
  7. The student may not take a rescheduled exam during other course activities or while enrolled in a subsequent required clinical course or clinical elective.

Policy Elaboration

Examination Delay Procedure:

  1. Before the exam is given, a student can request an exam delay. To initiate the exam delay process, the student must upload the LCOM Exam Delay Request and Decision Form to their OASIS “Exam Delay Requests” academic history tab, which will notify the Associate/Assistant Dean for students of the need for a delay.
  2. The Associate/Assistant Dean for Students (or designee) will then upload the completed form approving or denying the delay and advising the student about the examination and grading policies.
  3. Upon receiving the decision, the Office of Medical Education (OME) Level Coordinator will notify the Course Coordinator and the Course Director and any other necessary course personnel of the approved exam delay.
  4. Only one exam delay within a course or across clerkships is permitted.
  5. Students are expected to contact the appropriate curriculum coordinator and follow the instructions provided regarding the exam rescheduling process.

In accordance with Policy 310.00 Support for Disabilities, a Larner College of Medicine student may contact the UVM Student Accessibility Services Office at any time to initiate the process of requesting reasonable accommodations

Applicability of the Policy

All Medical Students

Related Larner College of Medicine Policies

Related University of Vermont Policies

Related Liaison Committee on Medical Education (LCME) Standard(s)

Not Applicable

History

  • 5/20/2014 Policy Adopted/Affirmed [Medical Curriculum Committee]
  • 8/17/2015 Policy Revised [Medical Curriculum Committee]
  • 12/8/2015 Policy Revised [Medical Curriculum Committee]
  • 5/24/2016 Policy Revised [Medical Curriculum Committee]
  • 12/20/2016 Policy Revised [Medical Curriculum Committee]
  • 3/21/2017 Policy Revised [Medical Curriculum Committee]
  • 6/20/2017 Policy Revised [Medical Curriculum Committee]
  • 6/19/2018 Policy Revised [Medical Curriculum Committee]
  • 12/18/2018 Policy Revised [Medical Curriculum Committee]
  • 6/18/2019 Policy Revised [Medical Curriculum Committee]
  • 1/21/2020 Reformatted [Medical Curriculum Committee]
  • 10/20/2020 Policy Revised [Medical Curriculum Committee]
  • 8/24/2021 Policy Revised [Medical Curriculum Committee]
  • 4/26/2022 Policy Revised [Medical Curriculum Committee]
  • 1/17/2023 Policy Revised [Medical Curriculum Committee]
  • 7/16/2024 Policy Revised [Medical Curriculum Committee]

Policy Oversight

Associate/Assistant Dean for Students

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