Medical Student Handbook

Medical Student Education

Withdrawing from the Larner College of Medicine

Policy 593.00

Policy Statement

In accordance with University of Vermont (UVM) procedures, medical students who wish to permanently withdraw from the Larner College of Medicine (LCOM) for personal reasons, medical conditions, family emergencies, or other reasons, must follow the established request process using the Larner College of Medicine Withdrawal Form.

Effective as of the date the form is uploaded, students will be dropped from any uninitiated scheduled coursework; withdrawn from any coursework that is in progress; and any pending final course grades of Incomplete will be changed to Withdrawn.

Policy Elaboration

Upon receipt of written notification, the Associate/Assistant Dean for Students will review the form and upload their approval to OASIS to initiate administrative processing, contacting the student as necessary to clarify details. This generates an automated notification to the LCOM Registrar, the LCOM Student Financial Services Coordinator, and the LCOM Director of Academic Achievement. The LCOM Registrar processes the status change with the UVM Registrar’s Office and notifies appropriate administrative offices. These include Office of Medical Education (OME) curriculum coordinators, the Clinical Simulation Lab, College of Medicine Technology Services (COMTS), University of Vermont Medical Center (UVMMC) Information Systems (IS) Security, and the LCOM mailroom.

UVM Registrar’s Office

When the UVM Registrar’s Office processes the status change in the University’s Student Information System the student’s enrollment status is changed in all UVM offices, including the CatCard Office and Student Health Services.

Student Financial Services

Student Financial Services will use the last date of attendance to determine financial adjustments to the student’s account. If the withdrawal occurs during a semester in which tuition was already charged/paid, a proration formula may occur to reduce such charges. Simultaneously, financial aid may be adjusted to reflect actual enrollment. These adjustments vary greatly based on dates of attendance, amount and type(s) of financial aid used (if any) and the point at which withdrawal occurs. Education loans borrowed throughout the curriculum are to be gradually repaid even if a degree is not conferred (a policy which is outlined in the Master Promissory Note that borrowers sign at the time of disbursement). All medical students considering withdrawing should contact the Assistant Director of Medicine Student Financial Services to ascertain how the withdrawal will affect their financial situation.

OME Curriculum Coordinators

The LCOM Registrar will work with appropriate OME curriculum coordinators to confirm the last date of attendance. The student must return any equipment, such as pagers, to the appropriate OME curriculum coordinator to avoid related fees. The OME coordinator communicates with course and/or site directors as applicable.

Clinical Simulation Lab

The Simulation Lab will disable access to software.

COMTS

COMTS will disable the student’s account effectively removing access to LCOM email and services. The student must return the LCOM provided laptop to the Service Center immediately as defined in their Laptop Agreement Form located in the Teams application. All LCOM owned equipment, such as loaners, tablets or accessories in the student’s possession, must be returned to avoid related fees.

UVMMC IS Security

UVMMC will disable access to software systems.

LCOM Mailroom/Lockers

Students should clean out their mailbox and provide a forwarding mailing address to the mailroom. In addition, students should clean out their locker to avoid related fees.

Applicability of the Policy

All Medical Students

Related Larner College of Medicine Policies

• 310.00 Support for Disabilities: Technical Standards Procedure for Admission, Advancement & Graduation for Students with Disabilities Seeking Accommodation
• 560.00 Satisfactory Academic Progress
• 590.10 Medical, Family and Personal Leave of Absence
• 590.20 Administrative Leave of Absence

Related University of Vermont Policies

Not Applicable

Related Liaison Committee on Medical Education (LCME) Standard(s)

12.2 Tuition Refund Policy

History

• 5/20/2014 Policy Adopted/Affirmed [Medical Curriculum Committee]
• 3/17/2020 Reformatted [Medical Curriculum Committee]
• 8/18/2020 Policy Edit [Medical Curriculum Committee]
• 9/20/2022 Policy Revised [Medical Curriculum Committee]
• 9/17/2024 Policy Edit [Medical Curriculum Committee]

Policy Oversight

Associate/Assistant Dean for Students (Larner College of Medicine Registrar)

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