Scheduling Processes

Academic calendars illustrating required enrollment blocks/periods for each class are posted on the sidebar of the Vermont Integrated Curriculum webpage. These calendars, established by the Medical Education Leadership Team and posted during the application cycle for the entering class, and are subject to revision. 

Current Larner College of Medicine (LCOM) students and authorized users may access course schedules and catalogs in OASIS. A less detailed public course catalog is also available.

Foundations Levels

During the Foundations levels of the curriculum, all medical students are administratively scheduled for the same set of courses by the LCOM Registrar. The course coordinators for summer electives enroll students in their courses (e.g., global health or research).

Clinical Levels

During the clinical levels of the curriculum, medical students create their initial schedules through lotteries run in OASIS.

Clerkship Level

Offered during the fall of the Foundations II level, scheduling for rising Clerkship Level students is accomplished through a lottery is run to match students to their preferred "grid" or "flight group" and to their preferred clinical sites. When the lotteries conclude, students work with the Clinical Clerkship Team to modify their schedules during this curriculum level.


Advanced Integration Level

Offered during the winter of the Clerkship Year, scheduling for rising Advanced Integration Level students is accomplished through multiple lottery stages, followed by an ongoing add/drop period. The lottery is run to match students to their preferred fourth year rotations.

When a lottery stage is run, it randomizes all of the participating students, then takes the first student on the list, looks at their selections and tries to place them in the highest prioritized selection. If the selection is already filled, it moves to that person’s second selection, until they are placed in something or until no open selections remain. Once the whole list of students has received the highest prioritized selection available when each name was chosen, the process repeats itself: all of the students are re-randomized and the software takes the first student off the list and looks at the first selection that has not been tried yet. OASIS continues this process round after round until all of the students have had all of their selections either placed or attempted to be placed.

Once the lottery process concludes, an add/drop period opens and remains in place throughout the Advanced Integration Level. When add/drop opens, students work with individual course coordinators to register for courses. The Advanced Integration Level Curriculum Coordinator is the primary resource to assist students with away rotations.


LCOM Enrollment Policies

The LCOM Registrar works closely with Deans for Students, the Assistant Director of Medical Student Financial Services, curriculum coordinators in the Office of Medical Education, and the UVM Registrar's Office to help medical students navigate enrollment status changes. Related Medical Student Handbook policies are listed below.

Leaves of Absence

Medical students may request a leave of absence for medical, family or personal reasons. In addition, students may be placed on an administrative leave of absence for various reasons.

Withdrawing from LCOM

Medical students who wish to permanently withdraw from the Larner College of Medicine must follow the established request process.